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howtos:odk:manage_users

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howtos:odk:manage_users [2026/11/02 01:58] – removed - external edit (Unknown date) 127.0.0.1howtos:odk:manage_users [2026/11/02 01:58] (current) – ↷ Page moved from howtos:manage_users to howtos:odk:manage_users christoph.larsen@consulting4change.com
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 +====== Manage Users on the ODK Backend ======
 +
 +===== Create a Non-Privileged User Account =====
 +
 +:!: Non-privileged accounts are ordinary user accounts that do not have administrator rights.
 +
 +----
 +
 +==== Step 01: Login as admin into the ODK Backend Server ====
 +
 +{{howtos:onadata_login_admin_.png?nolink&775|}}
 +
 +^Go to ^System prompt ^Your response ^
 +|[[https://odk.datasal.one]] |//Username// |admin |
 +| |//Password// |//Enter the admin password provided// |
 +
 +----
 +
 +==== Step 02: Go to User Management ====
 +
 +{{howtos:site_administration_-_users.png?nolink&775|}}
 +
 +----
 +
 +==== Step 03: Proceed to Add a New User ====
 +
 +{{howtos:user_management_-_add_user.png?nolink&775|}}
 +
 +----
 +
 +==== Step 04: Create the New User ====
 +
 +{{howtos:add_new_user.png?nolink&775|}}
 +
 +:!: Points to remember:
 +  * Contrary to the help text offered by the system, create a username consisting of small letters and numbers //only//.
 +  * Use the new user's email address to create a valid username as follows: \\ //User's email address:// **new.user03@email.com** -> //Resulting username:// **newuser03**
 +  * Make sure the password is safe and well remembered by the new user
 +
 +----
 +
 +==== Step 05: Add Extra User Details ====
 +
 +{{howtos:add_extra_user_details.png?nolink&775|}}
 +
 +:!: The user email should be a valid, functional email address. Failing that, the new user will not receive any system notifications.
 +
 +Scroll down to save:
 +
 +{{howtos:save_extra_user_details.png?nolink&775|}}
 +
 +----
 +
 +==== Step 06: Log out of the admin Account ====
 +
 +Leave the admin account:
 +
 +{{howtos:logout_admin_.png?nolink&775|}}
 +
 +----
 +
 +<WRAP pagebreak />
 +
 +===== Delete a Non-Privileged User Account =====
 +
 +:!: Non-privileged accounts are ordinary user accounts that do not have administrator rights.
 +
 +----
 +
 +==== Step 01: Login as admin into the ODK Backend Server ====
 +
 +{{howtos:onadata_login_admin_.png?nolink&775|}}
 +
 +^Go to ^System prompt ^Your response ^
 +|[[https://odk.datasal.one]] |//Username// |admin |
 +| |//Password// |//Enter the admin password provided// |
 +
 +----
 +
 +==== Step 02: Go to User Management ====
 +
 +{{howtos:site_administration_-_users.png?nolink&775|}}
 +
 +----
 +
 +==== Step 03: Proceed to Delete a User ====
 +
 +{{howtos:user_management_-_delete_user.png?nolink&775|}}
 +
 +Scroll down and confirm:
 +
 +{{howtos:user_management_-_delete_user_confirm.png?nolink&775|}}
 +
 +---
 +
 +==== Step 04: Log out of the admin Account ====
 +
 +Leave the admin account:
 +
 +{{howtos:logout_admin_.png?nolink&775|}}
 +
 +----
 +
 +<WRAP pagebreak />
 +
 +===== Give an Existing User Submission Rights =====
 +
 +:!: Existing users need form-specific submission rights to submit data.
 +
 +----
 +
 +==== Step 01: Log into the DQA/ISSV Account ====
 +
 +{{howtos:onadata_login_dqaissv_.png?nolink&775|}}
 +
 +^Go to ^System prompt ^Your response ^
 +|[[https://odk.datasal.one]] |//Username// |dqaissv |
 +| |//Password// |//Enter the dqaissv password provided// |
 +
 +----
 +
 +==== Step 02: Select the DQA/ISSV Form ====
 +
 +{{howtos:select_form.png?nolink&775|}}
 +
 +----
 +
 +==== Step 03: Grant Submission Rights ====
 +
 +{{howtos:add_form_user.png?nolink&775|}}
 +
 +----
 +
 +==== Step 04: Log out of the dqaissv Account ====
 +
 +Leave the dqaissv account:
 +
 +{{howtos:logout_dqaissv_.png?nolink&775|}}
 +
 +----
 +
 +<WRAP pagebreak />
 +
 +===== Deny an Existing User Submission Rights =====
 +
 +:!: This step is only required, if the user has been granted form submission rights earlier.
 +
 +:!: Deleting a user will remove all submission rights.
 +
 +----
 +
 +==== Step 01: Log into the DQA/ISSV Account ====
 +
 +{{howtos:onadata_login_dqaissv_.png?nolink&775|}}
 +
 +^Go to ^System prompt ^Your response ^
 +|[[https://odk.datasal.one]] |//Username// |dqaissv |
 +| |//Password// |//Enter the dqaissv password provided// |
 +
 +----
 +
 +==== Step 02: Select the DQA/ISSV Form ====
 +
 +{{howtos:select_form.png?nolink&775|}}
 +
 +----
 +
 +==== Step 03: Remove Submission Rights ====
 +
 +{{howtos:remove_form_user.png?nolink&775|}}
 +
 +----
 +
 +==== Step 04: Log out of the dqaissv Account ====
 +
 +Leave the dqaissv account:
 +
 +{{howtos:logout_dqaissv_.png?nolink&775|}}
 +
 +----
 +
 +In case of any queries whatsoever, do not hesitate to contact us via the e-mail address shown at the password reset facility.
 +
 +{{tag>HowTo ODK OnaData "User management"}}